As the Plan Administrator, you are responsible for ensuring that each plan member applies for coverage in your benefits plan within 31 days of the plan member’s eligibility date.
GroupHEALTH uses Enrol-ME, a user-friendly online tool that makes enrolling you employees in your benefits plan easy, accurate, and efficient.
Important to note that each Member’s dependents are required to be added on the group plan. IE If they have a spouse or eligible dependent as defined in your Benefits Handbook.
Health and dental can be waived for member and all dependents should they have alternate coverage in place. The Member and Dependents need to be still be added to the Plan for all Core benefits.
Your Booklet can be found in WEBS on the far left hand side Menu.
Using Enrol-ME
- Send the member an invitation to enroll in their benefit plan online using Online Enrolment Management.
- Employees can quickly and easily fill out and review their enrolment information online, wherever, and whenever it is convenient for them.
- Employees can e-sign their enrolments.
- GroupHEALTH receives accurate enrolment information that is then transferred directly to WEBS.
How to send an Enrol-ME invitation to your plan members from WEBS
What does the Enrol-Me Experience look like for plan members
Tip!
Let your plan members see what they can expect during the Enrol-ME process.
Provide your plan member with the direct URL link to the Using Enrol-ME video.
You can also enrol plan members by:
Having the member fill out a paper enrolment
- Provide the member with a paper Enrolment Card with instructions that they must return it fully completed in ink with signature and date.
- Use the information on the paper Enrolment Card to add the new member to WEBS™, or submit a copy of the completed Enrollment Card to GroupHEALTH via WEBS™ file service, mail or fax.
- Securely file the original signed Enrolment Card in your office. GroupHEALTH will require the original signed Enrollment Card to process any future claims for Life, Dependent Life, AD&D or ASI benefits
Inputting the employee information directly into WEBS
- Have the member sit with you to answer all application questions as you complete the WEBS™ process for adding a new member. (Refer to the WEBS™ Online Administration User Guide for complete instructions.)
- At the end of the WEBS™ process, print the WEBS™-generated Enrollment Application for the member to sign and date.
- Securely file the original signed Enrollment Application in your office. GroupHEALTH will require the original signed Enrollment Application to process any future claims for Life, Dependent Life, AD&D or ASI benefits.
Note: The original Member Enrollment Card should be kept in your office in a very secure place, as it is an important legal document.
Tip!
You are responsible to ensure that each eligible member enrolls in your benefit plan within 31 days of the member’s eligibility date.
If the member does not complete, sign and date the Enrollment Card within 31 days of becoming eligible for coverage, they become a Late Applicant.